All roles/Shoreside/Yacht Charter Coordinator
Shoreside
Yacht Charter Coordinator
A Yacht Charter Coordinator runs the paperwork and logistics behind every charter, from signed contract to final APA reconciliation, so the yacht, the broker and the guests are all working from the same plan.
- Department
- Shoreside
- Reports to
- Yacht Charter Manager
- Yacht size
- Shore based
- Contract
- Permanent, shore based
- Starting pay
- €32,000 a year
What the job is
You work in the office of a charter management company or brokerage, usually in Antibes, Monaco, Palma, Fort Lauderdale or Dubai. Your job is to move a booking from enquiry to completed charter without anything falling through the gaps. You draft and track MYBA contracts, chase deposits and balances, issue invoices, and make sure the yacht's calendar, availability listings and rates are correct on central agency platforms.
Once a charter is confirmed, you become the link between the charter broker, the captain and the chief stewardess. You send out preference sheets and chase them back, pass dietary needs and special requests to the crew, confirm cruising permits, berths and transfers, and check that VAT is charged correctly for the cruising area. When the itinerary changes at short notice, you rework the plan and tell everyone who needs to know.
After the charter you collect the captain's APA accounts, check receipts against the spend, and get the final statement to the broker so any balance is refunded or invoiced quickly. You also handle charter licences and commercial compliance paperwork for the fleet. The job suits former crew who know how a yacht runs, and organised office people who like detail, deadlines and a busy inbox in July.
What makes a good one
- Contract and invoice accuracy
- Calm under short-notice changes
- Clear written English
- Spreadsheet and CRM confidence
- Understanding of onboard operations
A day in the life
- 08:30Check overnight emails from US brokers and captains. Flag two urgent itinerary questions for the morning call.
- 09:15Call the captain of a 55m motor yacht starting a week's charter on Saturday. Confirm the berth in Monaco, the APA has landed and the provisioning list is with the chef.
- 10:00Draft a MYBA contract for a new booking in Croatia and send it to the broker. Note the VAT rate and delivery fee for the itinerary.
- 11:30Chase a missing preference sheet. Pass a nut allergy and a request for a birthday cake on day three to the chief stewardess.
- 13:00Lunch at your desk while updating availability and rates on the central agency platform after a yacht was sold for the August peak week.
- 14:00Reconcile last week's APA from a 48m yacht. Query three receipts and a fuel figure with the captain before sending the statement to the broker.
- 15:30Book a helicopter transfer from Nice to the yacht in Saint-Tropez and confirm timings with the bosun running the tender pickup.
- 17:00Weekly meeting with the Yacht Charter Manager to review upcoming charters, overdue balances and any broker complaints.
- 18:30Final inbox sweep. Send the Saturday embarkation pack to the guests' broker and log off, phone on in case a captain needs you.
Pay by country
Annual gross salary for a full-time shoreside role, following local salary markets. Some companies add a season bonus or commission share on managed charters. No charter tips.
- France and Monaco
- €32,000 – 46,000
- Spain
- €26,000 – 36,000
- Italy
- €26,000 – 36,000
- United Kingdom
- £28,000 – 40,000
- USA (Florida)
- US$45,000 – 65,000
- Caribbean
- US$35,000 – 50,000
- UAE
- AED 120,000 – 180,000
- Australia
- A$60,000 – 80,000
- New Zealand
- NZ$55,000 – 72,000
Required
- Right to work in the job's country
- Fluent written and spoken English
- Microsoft Office and Excel
- Working knowledge of MYBA charter agreement
Recommended
- Previous yacht crew experience
- STCW Basic Safety Training
- PYA GUEST interior courses
- Second language (French, Italian or Spanish)
- Yachtfolio or Ankor experience
Visas
- EU citizenship or French work permit for Côte d'Azur offices
- Monaco work permit for Monaco offices
- UK right to work
- US work authorisation for Florida offices
- UAE employment visa for Dubai offices
- Australian or New Zealand right to work
Where it leads
- Steward / Stewardess
- Chief Steward / Chief Stewardess
- Yacht Charter Coordinator
- Yacht Charter Manager
- Charter Broker
- Yacht Manager
Yacht Charter Coordinator jobs open now
Questions crew ask
Do I need to have worked on yachts to get this job?
It is not required, but most hiring managers prefer it. Former stewardesses and pursers already understand preference sheets, APA and how a captain thinks, which shortens training a lot.
How busy is the job outside the summer season?
Winter is quieter on the Mediterranean side but you will be handling bookings for the next summer, Caribbean charters and boat show preparation. Expect long days from May to September and more regular hours in winter.
Is this the same as being a charter broker?
No. A broker finds clients and sells the charter, often on commission. A coordinator manages the contract, money and logistics once the booking is made, though many coordinators later move into broking or charter management.